Linen Loss Calculator
How much is The Scramble costing you?
Run the numbers on what your operation loses every year to untracked sets, wear-and-tear shrinkage, and replacement spend — and what tracking would recover. Adjust the inputs to your reality; the result updates live.
Your operation
Five inputs. Defaults reflect typical vacation-rental linen ops.
Units across your operator's book.
Sheet sets + towel sets in active rotation, per door.
All-in cost to replace a single set (sheets or towels).
Average number of guest turnovers per door annually.
% of stock that disappears or wears out yearly without tracking. Industry typical: 8–15%.
Your Scramble, by the numbers
What untracked linen is costing you
Updates as you change the inputs at left.
Annual loss today
$11,340270 sets replaced × $42 avg cost — quietly leaking from margin every year.
Total value recovered / yr
$13,938$7,938 linen + $6,000 time saved
5-year net savings
$39,690$13,938/yr − $6,000/yr = $7,938/yr × 5 yrs. Linen Logic at 150 properties: $500/mo.
Every set accounted for. Every turn on time.
What this calculator doesn't capture
Damage chargebacks to guests
Operators using item-level tracking recover ~30% of damage costs back from guests — impossible without a paper trail.
Faster invoicing
Cut billing time per property from 15 minutes to under 2. For 150 properties, that's 32 hours/month back.
Dispute resolution
Every linen movement logged — no more "the maid said it was there." Customer disputes resolve in minutes, not days.
Auto-replenishment
Purchase orders fire automatically when inventory drops below threshold. No more "we ran out" Saturdays.
Assumptions. Replacement cost includes ship + receive + put-away. Loss/shrinkage rate is a planning estimate — most untracked vacation rental linen operations run 10–20% per year. Recovery rate reflects what chain-of-custody scanning typically prevents — 70% is a midpoint based on operators who fully adopt item-level tracking. Operational time saved is conservatively valued at $40/property/year (~1.5 hours at $25/hr labor rate), reflecting time recovered from manual counting, invoicing, and dispute reconciliation. Linen Logic platform cost uses live tiered pricing: $4/property for the first 50, $3 for 51–150, $2.50 for 151–300, $2 for 301+, with a $49/month minimum. 5-year figure assumes flat operations; growth makes the case stronger. Illustrative planning model, not a guarantee.